COURSES > CONFIDENCE & RESILIENCE
Bespoke Training: Advanced Minute Taking
Improve Confidence and Efficiency in Meetings
Overview
Taking minutes, whether virtually or in the office, involves more than simply writing notes. Being able to keep up in busy meetings, turn notes into concise minutes and cascade the relevant action points to the right people are all critical skills that minute takers have to master.
Run this Advanced Minute Taking course for your teams In-House to maximise listening and writing capabilities and gain invaluable practice and feedback. Through writing sessions, delegates will gain the confidence to create great meeting notes and turn them into insightful and actionable points.
Through a series of tutor-led sessions and interactive exercises tailored to your organisation, delegates will leave the day confident in their abilities as minute takers and generate tangible results in their role.
Learning Outcomes
Gain a full understanding of the role and responsibilities of the minute taker
Improve efficiency and accuracy when writing notes
Confidently cascade outcomes and action points to the relevant people
Overcome the common pitfalls surrounding minute taking
Practice your listening and writing skills to excel within the public sector
All the Understanding ModernGov courses are Continuing Professional Development (CPD) certified,
with signed certificates available upon request for event.
Enquire About In-House Training
To speak to someone about a bespoke training programme, please contact us:
0800 542 9414
InHouse@moderngov.com
Agenda
09:25 - 09:30 Registration
09:30 - 10:00 Trainer’s Introduction and Clarification of Learning Objectives
The Chair will discuss delegate experiences to identify personal objectives for the day and tailor the course to specific requirements
10:00 - 10:30 The Poor Meeting
In this session, virtual breakout rooms will be used to help you work with peers, to turn a poor meeting into a good meeting.
The purpose of minutes vs. notes and best practice
Before, during and after the meeting: what are the roles of the minute-taker?
Focus on what can go wrong in a meeting and what you can do to guard against common barriers to minute taking
10:30 - 11:30 Establishing a Partnership with the Chair
Effective minutes happen when the Chair and minute-taker work as a team. This session discusses strategies to encourage closer working for better results.
Defining Standard Terms: What do each of the headings on the minutes mean?
Discussing what sort of notes you should take: on the values of action minutes, summary notes or verbatim reporting
11:30 - 11:45 Morning Break
11:45 - 12:45 Don’t Just Listen – Hear
Practise writing minutes in pairs (while maintaining eye contact) to test your accuracy and skill. Your minutes will be shared with the trainer to gain invaluable feedback, advice and guidance.
Develop interpersonal skills
Improve your focus in busy meetings
Pick out the key pieces of information from a conversation
12:45 - 13:30 Lunch
13:30 - 13:45 Reflection Session
Trainer will review the day’s learning and the next stages of the course
Delegates will have time to ask questions and share views with one another
13:45 - 14:30 Writing Concise Minutes
How to deal with abbreviations and technical language
Practical exercise in taking notes from a filmed meeting
Turning notes into legible, concise, well-written minutes
Explore different note-taking methods to suit your style
14:30 - 15:00 Workshop: Turn Minutes into Actionable Points
Ensure maximum clarity in meetings
Making sure action points are easy to find
Making sure the relevant parties have been informed
Developing attractive layouts that readers want to read
15:00 - 15:15 Afternoon Break
15:15 - 16:00 Workshop: Mind Mapping
Alternative ways to capture lots of information
Organise your notes in a visual manner to convert them into meaningful minutes
16.00 - 16.15 Round Up and Key Takeaways
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